How HEY Onboards New Users| User Onboarding Teardown

Ramli John

Author of the bestselling book Product-Led Onboarding: How to Turn Users into Lifelong Customers.

Ramli John

Author of the bestselling book Product-Led Onboarding: How to Turn Users into Lifelong Customers.

Last Updated
August 4, 2023
Estimated Reading Time
20 minutes

Table of Contents

Leave a rating on this post
5/5 - (36 votes)

Welcome to the third Product-Led Onboarding™ Teardown here at Product-Led Institute. My name is Ramli John, And today, we’ll be breaking down the onboarding experience of, a new service from the team behind Basecamp.

Today, I have two special guests with me on this teardown. First, is none other than Wes Bush, the author of Product-Led Growth. But, I also have a SaaS copywriting whiz Josh Garofalo from Sway Copy.

In this onboarding teardown, we’ll be taking a look at five main things.

  1. Pre-signup
  2. The signup flow
  3. The first product experience
  4. The purchase experience
  5. The verdict

Get our Product-Led Onboarding™ Checklist for free

Before we get started, I just want to let you know that we've put together a free one-page Product-Led Onboarding™ checklist


Use it to take stock of your current onboarding experience, and run all your new designs past it before unleashing them on the world!  Get the Product-Led Onboarding™ Checklist.

1. Pre-signup

Let’s jump right in with Josh to check out the “home page.”

I say homepage in quotes because if you go to, it’s not technically a traditional homepage. It’s more of a short love letter about email.

Hey's home page

If you scroll to the bottom of the page, there’s a button that reads, “See how HEY works.”

Click on that, and it’ll bring you to a traditional-looking homepage.

Hey's home page

Here's what Josh thinks:

The headline, some people might not get away with this. You have to remember the stage of awareness for people here. So we're talking about email. This is something everybody uses, so you can get away with it.

If you were like a startup in a cutting edge space, like solving a new problem with new technology, you've got to get more specific about what you do and who you do it for, but they get away with it here and I think it's great.

And then they do a really good job of framing, really, the entire site, which is, HEY is basically a reaction to everything that's wrong with like free email.

Josh Garofalo

Right below this headline is a screenshot of Hey. They deliver on that promise that HEY is "completely different" because this doesn't look like any email platform I've seen before.

Hey's headline screenshot

Instead of an inbox, you're in our "imbox." Spoiler alert, imbox stands for "important inbox."

There's also a button on the upper-left of the image that reads, "Screen 5 first-time senders." 

I think this image's goal is to pique your curiosity because right below this is a call-to-action that reads, "Got 37 minutes? Really curious? Here's a full product walkthrough from our CEO."  

Hey's call-to-action

My first reaction is, “Whoa, that’s 37 minutes long.”

Most companies would just do a one to two-minute video explainer. Here’s what Josh thinks about this:

So I think this is, again, it departs from what people would normally do. People would usually try to make this as short as possible because people assume no one reads and no one wants to watch a long video. But it's just not true if you're actually the target market.

So they come out and say 37 minutes. What that basically communicates to somebody who's interested in a product like this is, if you have any problems, any objections, any concerns, we're going to satisfy them, because you've got 37 minutes.

And then I think they go a level deeper and this might not work as well for everyone, but because Basecamp's and HEY's CEO is so visible. The idea of watching him take a look at the product, walk you through it in 37 minutes, is a bit more enticing.

They're using specificity here and that's usually powerful if you can get away with that.

Josh Garofalo

What comes next is an exhaustive list of everything you need to know to figure out if Hey is for you or not. Since this page is "How it Works," there's no way you go through this and don't at least have a pretty decent understanding of exactly how HEY works.

I’m going to go through the rest of the page briefly with Josh so we can focus more on the onboarding flow.

There are three main things that HEY does so well on the rest of the page.

First, the rest of the copy is a masterclass in the "us-versus-them" strategy. HEY has a bone to pick with free email tools like Gmail and Outlook.

They call them out: "Gmail, Outlook, and the rest, force you to come up with kludgy workarounds."

Hey's home page

Picking a fight is great for awareness, but it's also smart because it uses what we already know about email to explain something new.

I don't know about you, but if I were to go into my Gmail right now and tell you how many unread emails I have, including like newsletters and promotions and stuff like that, it's in the thousands.

So the idea of being able to start a whole new email address and having inbox zero and then below, they talk about how you basically screen every email that comes in.

It's easy to imagine starting with inbox zero, and actually keeping it.

Josh Garofalo

Second, they don't shy away from calling out HEY's competitive alternatives, but they also get into the nitty-gritty in describing their product.

There are 815 words on this page. Yup, you read that right.

According to the Conversion Benchmark Report by Unbounce, they've found that most landing pages have 250 to 750 words. The advantage of having a long copy is that you can be very specific in describing your product's benefits and details.

They do not shy away from word count on their website and they don't do this with Basecamp either. And that's required if you're ever going to get specific. It takes more words to be specific.

Josh Garofalo

There's a particular section where they really drive home the unique selling point of HEY. They repeat the phrase, "You're in control" five times here.

Hey's unique selling point

We were just talking about our Gmail inboxes and it feels like email is something that happens to us. It's not something that we have control of, even though it's so central to our lives and our business.

So they're basically saying, "Forget all of that, when you switch to HEY, you're in control," and they say it over and over and over again. It's an old known trick and copywriting. If you want people to understand something and believe it, just say it over and over and over again in different ways.

Josh Garofalo

Finally, they actually include images of their product. There's this annoying trend Josh and I have talked about before with SaaS companies using pretty illustrations.

Hey's product images

I like how they show the product, like a lot. There's a trend right now where a lot of companies are just really focused on illustrations, right? There has been some blog posts about it and if you're in the space, you've definitely seen it. And it just, it doesn't tell you anything about the product. And I just don't think it works.

And again, I think that's something that's copied probably from like a company like Dropbox or something like that, where there's tons of awareness. Everyone knows what they do, they could probably put anything on the page and people are still going to sign up.

Josh Garofalo

I know this is starting to sound like a HEY lovefest. So, I asked Josh what's one thing he would change about this page:

This isn't something they did wrong. It would be something maybe to test. I would say maybe some of the headlines, for the person who's just kind of scrolling through, aren't descriptive enough. And so, they might not see what they need in those headlines to decide to dig deeper and figure out whether or not this is for them.

But again, like I said, they have a lot of awareness. It's email, it's Basecamp product, they have a huge social following.

And so, they're probably banking on that and that's why they're getting away with some of these headlines such as like, "It's your show." Like what does that mean?

Josh Garofalo
Hey's home page headline

Enough about this page. Let’s go over briefly to the pricing page.

The pricing page

Hey's pricing page

Let’s hear what Josh thinks about this:

They're basically addressing the number one objection, which is, I pay $0 million email right now, why should I start paying $99 a year for email?

And so, the first thing they need to do is make sure that you understand that you are paying for email.

Hey's pricing page

I don't have too many critiques of this, but there is something here that I think is missing. So they say that you pay for email by giving up your privacy and ads and things like that and that's totally true.

But the reality is, well, a lot of people say they're really concerned with their privacy. Evidently we're all willing to give it up in order to have something for free.

So I don't think that's the only thing they need to drill home here.

I think they can go a step further and say like, you pay for email with the amount of time you waste just sorting through your messy inbox, right?

And sifting through like all of the feature bloat that's there because they need to make a product that's good enough for absolutely everybody, for free, right?

They can go a level deeper and go past the privacy, because I think that's a very specific buyer who really actually cares about that price.

But other than that, like I think it's great.

Hey's pricing page

Right below that, they do a really good job of talking about the main things that you get with your signup.

A lot of SaaS websites when I've observed like recorded sessions, a common pattern is they'll land on the homepage and before they read anything, they go right to the pricing page.

And so, what you need to do there is you make sure that that person who skips right to the pricing page is able to at least get a decent enough understanding of what they're going to get. Otherwise, whatever price you name is going to seem too expensive.

Hey's pricing page

One thing that I would have done, I wouldn't actually name the price and show the pricing tiers until after I've talked a little bit about what they're going to be getting for their money.

Because like $500 a month sounds expensive, but then $500 a month doesn't sound expensive after it comes after like everything that they're going to be getting for their money and all the benefits that come with it.

And maybe some testimonials that talk about how it's a great ROI, some kind of contextual social proof. That would be something that you could maybe add. But again, 99 bucks a year is pretty cheap, so they probably don't have to go as hard on that.


Josh pretty much covers everything I have to say about the pricing. Let's jump into the signup flow by clicking that "Start your free 14-day trial" button.

2. The signup flow

Welcome to the signup flow of HEY. What's fascinating is that they don't just drop you into a signup form to fill out your name, email address, and password. They welcome you right away.

Hey's signup flow

The very first page reads, "Welcome! We're excited to have you. Next, we'll guide you through setting up your account and creating your email address."

You're going to notice that something the Hey team likes to do is prepare you for what's next, so you're never guessing ahead. As Wes points out, doing this is an excellent way to motivate users to complete the onboarding process.

And it builds motivation. Like they're telling you, you're going to be able to build your own email address so, that's fun at the end of the day. I don't know if you get excited about that, but I think I do.

Wes Bush

Let’s click on, “Let’s get started.”

Hey's signup flow

The first thing I notice here is the fingers. Boy, do they look weird.

Those are like some sausage looking fingers, they are fat. So it didn't really make sense to me what it is.

I think maybe having a number or something a little easier for people to kind of understand, would make a ton more sense here.

But I love that they are already thinking of a progress bar and how you can show people there's three steps that you have to do to set up your domain. It's easy.

And so, I'll give them points for that, but negative points for the design.

Wes Bush

I know they're trying to stay on brand. It's the Hey logo. Betcha you didn't notice that!

I love how conversational the form is here. It reads, "To start, what's your full name?" There's one field, so you're not overwhelmed with too many things. 

Let's fill in our name and click on Next.

Hey's signup flow

The next step is picking your new email address. Well, would you look at that, they suggest an email for you.

Fortunately for me, my name is unique enough that I got If you can save your new users time by pre-populating fields, do it!

Let’s click on Next.

Hey's signup flow

On the third and final step, you set your password. You only have one clue here. "Your password needs to have at least 12 characters."

Hmm, interesting. Let me try a common password, "abcdefghijkl."

Hey's signup flow

Ah, so we just got an error message, "The password you entered is too common and might easily be guessed, please use another one."

C'mon! I met your requirements here. Don't leave me guessing how you think a common password is.

The lesson here is, don't leave your new users guessing what your password requirements are. It can be so frustrating when you leave them guessing.

Let’s finally get into Hey and click Next. This is step three out of three. So this is it, right?

Hey's signup flow

Wrong! There's a secret fourth step.

lie GIF

You're supposed to add your backup address if you lose your password. Wes and I question if this step is required to get new users to experience HEY's full value.

The whole idea of having a backup email address is great, but here's the thing. Is it a must have step right off the bat? I would argue that this is more of an advanced step. This is something they could do later on. And so that's my only beef with this step.

Wes Bush

After this secret fourth step, I’m not sure if I know what the Next button here leads to. Is there a secret fifth step?

Hey's signup flow

Nope, that's it. I love this success state. The four checked items correspond to the four steps we just completed. 

  • I have my new email address. 
  • My password is confirmed and secured. 
  • My backup email address is set.
  • And my account is now created.

The micro-copy below prepares you for what to come next. They'll take you to "The Screener – a feature that gives you control over who can email you. Then, we'll send you a few emails so you can learn the system and play around." 

Every single chance they have so far, they’ve set clear expectations about what the next steps are in the onboarding.

Happy You Good GIF

I’ve said this before and I’m going to say it here, surprise is the greatest enemy of user onboarding. If you’re not clear what’s coming up next, new users might feel frustrated and confused so much that they abandon your product forever.

It’s like someone driving and changing lanes without ever using a turn signal. 

It’s annoying and dangerous! I don’t know about you, but I hate it when other drivers do that. In the same way, use your turn signals for your product by letting new users know what’s next.

But, my only issue is "The Screener." If you only skimmed the homepage, "The Screener" sounds like a bouncer at the club deciding who goes in or not. "You, you're in. You, you're out!"

Party Berlin GIF by BVG

Wes describes it like this: 

I'm liking the micro copy. But the screener, it sounds like the kind of friend you don't really want to hang out with. So I would just like skip that. Like, we're going to show you how to take control over your email. Just leave it at that. Don't introduce this weird sounding friends that doesn't sound too cool.

Wes Bush

Let’s get into the product and click, “Ok, let’s go.”

3. The first product experience

Welcome to the first product experience of Hey. They don’t just drop you into the email “imbox.”

Hey's welcome message

They first show a welcome message that reads, “Welcome to HEY! Let’s take a quick walkthrough.”

I really love this. A lot of companies miss this step during the onboarding experience. You want to welcome your users. Even if it feels like adding another step, a lot of users appreciate it. 

welcome jimmy fallon GIF

As Wes points out, 

I think we would both agree, like having that welcome state. It's great. You want to let people know like, hey, you're home. Just like someone walks into your front door. And obviously if they knock and stuff, you're going to say welcome, welcome here. And same thing should happen with your product.

Wes Bush

Once again, they provide you a clear description of what’s coming next. Another added benefit of this is that it increases user motivation to complete the onboarding. 

The HEY team knows that motivation for a user is so finite at the very beginning of the journey. So every single chance they have so far, they have picked the value prop of their product and really just weaved it into that copy once again.

So I'm always being reminded of, oh, this is what I'm going to be able to do, this is what the screener is going to be able to help me, so although it can be a good amount of text, it's just helping me get more excited about this product, which is great.

Wes Bush

If I have to nitpick something so far, it's the term "Imbox." If I missed that part on the homepage about what the Imbox is, I'd be super confused.

confused mark wahlberg GIF

They don't explain it in the signup flow at all. Even here, they just say that The Screener helps determine if emails end up in your Imbox or not. But, they should have mentioned that Imbox is where your important messages go.

I get it that it's part of their launch strategy. They even bought, which explains what Imbox means, which is your important inbox. 

Moving on, let's click on "Next…"

Hey's tooltip

This step reads, “Screening us in. We just sent you a welcome email, but it hasn’t appeared here in your Imbox yet. That’s because you haven’t screened us in. So let’s do that now. Start by clicking the glowing Screener button above.”

The instructions here act like a tooltip directing you to click on the glowing button. But, they got something right with the tooltip that most user onboarding gets wrong.

I see a lot of people using tool tips where it's like, you just show people all the features. This case it is showcasing a feature, but it's like an invaluable part of the inbox, imbox, that they need to use. So I think that the use case for the tool tips makes a ton of sense in this case.

Wes Bush

To add to that, they didn’t just direct new users to click on a button to do something like, “Click here to change your settings,” or “Click here to add your logo.”

When I accidentally click an ad on a porn website - GIF - Imgur

HEY doesn't tell you what to do but also why you should do it, which goes back to one of the differentiators of HEY. You can screen your emails like you screen your calls.

Let’s click on the glowing Screener button.

Hey's "The Screener"

The headline on this page reads, “The Screener. The people below are trying to email you for the first time. You get to decide if you want to hear from them.”

There’s an email below from The HEY team.

The instructions below describe how you give permission for the first time anyone new emails you. "Yes," and they're in, "No," and they're blocked from emailing you. The call-to-action reads, "Please click 'Yes' to continue."

Easy enough!

Before we click on Yes, there’s something that most companies do with the user onboarding that HEY has avoided. They haven’t overwhelmed you with a bazillion features and dropped you in a dashboard or an empty state.

How to stop a pop-up ads in Google Chrome - Quora

At the beginning of the user journey, what they're doing is like a product or there's literally like one thing you can do on this page. It's like, you can just click that screen button.

So I really feel like they're, even with the color of the post-it note, it's really calling out, let's focus here and then we can go to that pulsating light that's definitely getting our attention. So it's really straightforward what to do next.

Wes Bush

Let’s click, “Yes.”

Hey's welcome message

The next step reads, “Hey, thanks! You screened us in, and there’s our email. Open it and you’ll receive a warm welcome, an intro to the HEY basics, plus some additional tips. Thanks again for signing up – we hope you love it. BTW: After you read that email, you’ll receive a few more emails from us teaching you how to get the most out of HEY.”

Did you notice it here? They’re telling you once again what to expect for the next steps. They give you heads up that they’ll be sending you more emails to teach you how to get the most out of HEY. I also really love how conversational this is. It reads like a sticky note that a friend would leave you.

Another thing they’ve done exceptionally well is to show you how to use HEY by doing:

In HEY, they're walking you through the email. And so it's really showing you by doing, and I'd love that because each of these emails would be an email I would want to receive to learn more about the product.

But as I'm going through it, they're not just communicating, they're also showing me. And that's a really tough balance to really balance at the end of the day. So I love this whole strategy.

Wes Bush

Let’s click on that email!

Hey's welcome email

This is a long but useful email. I'm just going to give an overview. Right off the bat, they thank you for signing up again. This is the third time they've thanked you for signing up, which is great! They encourage you to ask a friend to email you on your new email address to check that it works.

They provide instructions on a few HEY basics, including downloading the native HEY app for your phone, screening your emails to Imbox, acting on emails, replying later, and getting to your Feed and Paper Trail. 

Again, they remind you that you'll be getting a few more emails from them to get the most out of HEY. 

The call-to-action is to check out the Imbox. Let's go check it out.

Hey's call-to-action to check Imbox

We see six new emails from Hey, the first one being an FAQ. The second one provides instructions to forwarding your Gmail, Outlook, and other emails into HEY.

In my opinion, this should have been part of the onboarding flow for HEY. As soon as I got my HEY email set up, I started forwarding my email to HEY.


I wanted to see how HEY handles my current emails. I got a chance to test out The Screener, the Reply Later feature, and Imbox, Feed, and Paper Trail stacks.  What a better way to see HEY in action than with my own emails?

My hypothesis is that once new users see enough of their emails go through HEY, they're more likely to become HEY customers. With a new email and a short 14-day trial, the only way to get this to happen is to encourage new users to forward their emails to their HEY email address.

Do you agree with me? Let me know in the comments below if you think that HEY should do this or send me an email to

I may or may not accept you to my Imbox.

See what I did there?

happy bbc two GIF by BBC

Let’s take a look at the purchase experience.

4. The purchase experience

Hey's purchase page

If you click on the banner on top of HEY, you'll end up on the purchase page. The headline reads, "Subscribe to HEY, Today. Paying for HEY means you get to lock in your email address forever. HEY is $99/year + taxes. Cancel any time to end your subscription, and you won't be charged again."

I love this copy because it describes what you're buying, which is locking in your email address forever, and address objections you might have about canceling your subscription.

The HEY team is making one big assumption here, though, that most people would want to pay $99 to lock in their email address. 

The @hey email address is probably the sexiest feature of Hey because it's a short email address. But, some users might be buying HEY for its privacy feature or for "The Screener." So it might be worth listing out what you'll get again with HEY much in the same way they had it on the pricing page.

Finally, I want to call out the text right above the button, which reads, "Here's what happens next: After you click the button below, we'll charge your card. Then we'll walk you through adding an extra layer of security (2FA) to make sure your email is as safe as possible." 

Hey's purchase page

Once again, they're giving you a clear expectation of what's to happen next as soon as you complete your purchase, so there are no surprises.

5. The Verdict

Just like Josh said, this is one of the best onboarding experiences I’ve gone through so far. I would give HEY’s user onboarding an A++.

What HEY did well

Here are the five things that I thought HEY did remarkably well during the user onboarding experience:

First, they've brilliantly positioned their product from other free email services.

Hey's home page headline

As Josh points out, they started by naming and shaming their enemy, free email solutions like Gmail as we know them today, more specifically, the price of free.

You pay by giving up data, seeing ads, spying, and feature bloat designed to give everyone enough to hopefully not complain. They repeatedly say in their product page that with HEY you're in control. You'll see this messaging appear throughout the signup and onboarding experience.

Second, every single chance they have so far, they’ve set clear expectations about what the next steps are in the onboarding.

Hey's signup flow

I’ve said this before and I’m going to say it here, surprise is the greatest enemy of user onboarding. If you’re not clear what’s coming up next, new users might feel frustrated and confused so much that they abandon your product forever.

Third, every single step in the signup and onboarding process had one clear focus.

Hey's signup flow

Many products just drop you into the dashboard, where you're overwhelmed with buttons, tooltips, and product tours. Instead, HEY helped new users learn how to use their products one step at a time. There are no distractions to pull your attention away from what you need to know and learn.

Fourth, they re-iterated the value of HEY throughout the onboarding process.

Most user onboarding tells you what to do and not why you should do it. They direct you to "Click here to change your settings," or "Click here to add your logo." Instead, HEY told you how The Screener could help make sure you only get the emails you want in your Imbox. 

Hey's call-to-action to check Imbox

Fifth, instead of a traditional checklist, they used emails to provide more instructions about HEY.

Hey's welcome message

This is a brilliant way to get users to adopt HEY's email tool, which does two things. First, it makes sure that new users aren't faced with an empty Imbox as soon as they log in for the first time. Second, it helps new users get used to HEY's user experience.

What could be improved

In terms of what could have been better, I have to nitpick to really find anything. These three are things that could have improved the onboarding experience.

First, as Wes pointed out, the progress indicators on the signup page are confusing.

Hey's signup flow

They look like sausages and not fingers. You'd have to really look at them to realize that they indicate which step you're on. Though I think it's neat that they use the HEY logo for this, I'd rather opt for clarity over cleverness.

Second, I think they should have explained what Imbox is during the onboarding process. Not everyone who signups up might have read the homepage or checked out From what I can tell, they're banking that most early adopters probably follow Jason and David on Twitter. But, as more users try out HEY, dropping people into the Imbox might confuse people.

Third, they should encourage users to forward their current emails to their HEY email. My hypothesis is that once new users see enough of their emails go through HEY, they're more likely to become a HEY customer. With a new email and a short 14-day trial, the only way to get this to happen is if people forward their emails to their HEY email address. 

HEY could pitch it this way: "If you want to get the most out of your 14-day trial and see The Screener in action with your emails, try forwarding your current email to your @hey email address. You still get to keep your emails in your old inbox. So, if you don't like it after a few days, switch off email forwarding."

Hey's The Screener message

This way, it's about what the users want.

Closing thoughts

What do you think? Did I miss something that HEY did really well or something they did that could have been better? Let me know in the comments below. I reply back to all comments. ???? 

Get our Product-Led Onboarding™ Checklist for free

Before you go, we've put together a free one-page Product-Led Onboarding™ checklist


Use it to take stock of your current onboarding experience, and run all your new designs past it before unleashing them on the world!  Get the Product-Led Onboarding™ Checklist.

A comprehensive audit of your onboarding experience

Second, Wes and I can also do a full audit of your product’s user onboarding experience. It’s a bit like this, but more in-depth.

We’ll go through not just your the user experience, but also review your analytics (whether that’s Google Analytics, Mixpanel, or whatever analytics tools you have). We’ll even dig into your emails, in-app messages, and more. I guarantee you if there are bottlenecks in your product’s onboarding, we’ll identify it and break down how you can fix it. If you’re interested in getting an onboarding experience audit of your product, learn more about it here.

Learn more about our onboarding workshops

Finally, I want to let you know that Wes and I do Onboarding workshops for select companies. In those training, we'll walk you through a battle-tested onboarding framework that will help you create onboarding experiences that convert without resorting to short-term, sales-y tactics.

Through our history working on onboarding experiences for companies like, Dynatrace, Outsystems, and more, we've seen inside more SaaS onboarding experiences than anyone else on the planet.

You can find out more about our onboarding workshops at

That’s it for now! Until the next onboarding teardown.

Most Popular Posts